Submitting Data (Registered Users)

Registered contributors hold a personal token that lets them publish records directly without the public-submission review step, and lets them edit records they own afterwards. This chapter covers the authenticated workflow.

For the unauthenticated workflow, see Chapter 5.

Getting a token

Tokens are issued by SEC-IMS administrators. Contact the administrator of your SEC-IMS deployment and provide:

  • Your full name.
  • The organisation you represent.
  • A working email address.
  • A short description of the data domain you will contribute (so the administrator can match the role to your work).

The administrator will issue a token and tell you which role it carries. Roles control what you can do:

  • Editor — can submit, edit, and delete your own records. Cannot edit other contributors’ records.
  • Custodian — can submit, edit, and delete records within a specified data domain (e.g. all forestry records).
  • Administrator — full access; covered in the Administrator Guide.

Keep your token confidential. Treat it the same way you would treat a password.

Signing in

Open the SEC-IMS web interface and click Sign in in the navigation. A dialog appears asking for your token. Paste the token and confirm.

NoteScreenshot needed

signin-modal — The Sign-in dialog with the token field visible and focused. Use a representative (clearly fake) token value.

The interface acknowledges the sign-in by showing your role and adding two new entries to the navigation:

  • My records — the list of records you own.
  • New record — open the metadata editor for a fresh record.

Your sign-in persists in this browser until you sign out or the token is revoked.

Creating a record

Click New record to open the metadata editor. The editor presents the same fields the public submission form does, plus additional fields that SEC-IMS only exposes to authenticated users — for example, advanced distribution settings and the ability to attach a published OGC collection identifier.

A new record is saved as a draft until you mark it as ready for publication. Drafts are visible to you and the administrator but not to the public catalogue.

NoteScreenshot needed

metadata-editor-empty — The metadata editor with a new record open and the field layout visible. Capture the editor early enough in the form that the tab strip (or section navigation) is clear.

NoteScreenshot needed

metadata-editor-populated — The metadata editor with a representative populated record, showing the spatial extent picker, contact section, and distribution links. Use a realistic but illustrative dataset.

Uploading a file

Use the Upload file control in the editor to attach a data file to the record. The same file-type rules as the public submission apply (vector, raster, document; up to 50 MB by default).

For datasets larger than the default upload cap, the administrator will attach the file from server-side storage and link it to your record. Coordinate with the administrator in this case.

Updating a record

To update an existing record:

  1. Sign in.
  2. Open My records.
  3. Click the record you wish to update.
  4. Edit the fields and save.

The editor preserves the record identifier across edits, so any external references to the record (deep-links shared by colleagues, cited URLs in publications) continue to resolve to the updated version.

NoteScreenshot needed

my-records-list — The “My records” list, showing several records in different states (draft, published, returned-for-revision). Annotate the status indicators.

Deleting a record

You can delete your own records. Deleting a record:

  • Removes the metadata entry from the catalogue.
  • Removes the data file from published storage.
  • Removes the corresponding OGC collection from the API (if one was registered).

Deletion is permanent. SEC-IMS does keep an audit log of deletions for administrative purposes, but the data file itself is not recoverable. Before deleting a record that has been live for a while, consider whether deprecating it (marking it superseded by a newer record) is more appropriate.

Signing out

Click your name or role indicator in the navigation and choose Sign out. The token is forgotten by this browser; you will need to re-enter it the next time you sign in. Signing out does not revoke the token — only the administrator can revoke a token. If you believe your token has been compromised, contact the administrator to have it rotated.